Registration Procedure for 2016 Antarctic Ice Marathon & 100k
PLEASE NOTE THAT THE 2015 EVENTS ARE FULL. THIS APPLICATION FORM IS FOR 2016.
Initial registration is a simple two-step process. You must
- Complete the Application Form below, agreeing to the Terms & Conditions, and
- Pay the full entry fee or deposit.
The race field is limited according to aircraft capacity constraints and places are allotted to competitors and media on a first come first served basis.
Please print this page and retain for your records. Once the full entry fee or deposit has been received, your place will be confirmed in the field conditional on you later completing & returning the standard Antarctic expedition forms provided by the logistics company.
There is an individual competition in a marathon, half-marathon and 100k for both male and female competitors.
Rules & Regulations
- The Antarctic Ice Marathon is run over the classic marathon distance of 42.2km (26.2 miles).
- There is a half-marathon option called the 'Frozen Continent Half Marathon' that is operated concurrently with the marathon event.
- The Antarctic 100k is a 100km (62.1 miles) event that is operated on separate dates to the Antarctic Ice Marathon / Half Marathon.
- The registration fee covers entry to either the marathon / half marathon OR the 100k ultra.
- Individual results of the races will be categorised into male and female divisions.
- A time limit of 6 hours may be imposed on the half marathon, 10 hours for the marathon and 24 hours for the 100km race.
- Polar Running Adventures reserves the right to refuse entry to the race if an intending participant is deemed unsuitable for the event.
- Any athlete who exhibits severe conditions that are deemed detrimental to their health may be withdrawn from the race by officials or stopped temporarily while appropriate treatment and advice is administered.
- The Race Director's decisions are final.
Your submission of the registration form accepts the Rules and Regulations as outlined above. The overall fee is EUR 11,400, which can be paid in full on registering.* Alternatively, the installment payment option will have entrants make an initial deposit of EUR 3,800 to reserve their place in the field. A further two payments of EUR 3,800 are required by the deadlines outlined below.
*€250 can be deducted if paying in full.
- Fill in the Application Form, selecting your event of choice (marathon, half-marathon, 100k)
- Click Register for the Antarctic Ice Marathon & 100k
- Agree to the Terms & Conditions when prompted
- Make the relevant payment when contacted in order to confirm your place in the 2016 Antarctic Ice Marathon or 100k.
- Later complete and return a basic medical information form, personal information form, waiver form, and terms & conditions form provided by our partner logistics company.
The Antarctic 100k is scheduled to take place on 24 January 2016 while the Antarctic Ice Marathon / Half Marathon is scheduled for 19 Novermber 2016. Please proceed to the terms and conditions to see full details of the trip.
Terms & Conditions
The Antarctic Ice Marathon is run over the classic 42.195km (26.2 miles) marathon distance. The race encompasses an individual competiton, with male and female divisions. There is also an option to run a half marathon, the Frozen Continent Half Marathon, which commences at the same time as the marathon. The Antarctic 100k is a 100km (62.1 miles) footrace.
Dates of 2016 Antarctic Ice Marathon & 100k Trips
Please note that the Antarctic Ice Marathon and the Antarctic 100k are two entirely separate trips.
Antarctic 100k (January 2016)
|21-Jan||Arrive at Punta Arenas, Chile|
|23-Jan||Flight to Marathon location at Union Glacier, Antarctica|
|26-Jan||Return Flight to Punta Arenas, Chile|
|27-Jan||Departure to Homeland|
Antarctic Ice Marathon / Half Marathon (November 2016)
|16-Nov||Arrive at Punta Arenas, Chile|
|18-Nov||Flight to Marathon location at Union Glacier, Antarctica|
|19-Nov||Antarctic Ice Marathon / Half Marathon|
|21-Nov||Return Flight to Punta Arenas, Chile|
|22-Nov||Departure to Homeland|
*Every effort will be made to keep to the scheduled departure and return date, but all flights are subject to weather, aircraft serviceability and local conditions.
Entry Fee for 2016
For the entry fee of EUR 11,400 Polar Running Adventures will provide
- Entry to your race of choice
- Transfers to and from Punta Arenas airport, Chile for Antarctic flight
- Briefing with refreshments in Punta Arenas one day prior to departure
- Round trip flights from Punta Arenas to Antarctica
- Meals and tented accommodation while in Antarctica
- A Baggage allowance of up to 55lbs (25kg) on Punta Arenas-Union Glacier flight
- Medal, t-shirts, patches, certificate and other souvenirs of the race
- Professional photos for personal use (and local publication)
- A short film of the event for download (personal use)
All participants should be in excellent health and capable of easily completing the race of their choice. Please consult with your doctor before entering the 2016 Antarctic Ice Marathon & 100k events. It is mandatory to have emergency medical evacuation insurance for Antarctica, which can be obtained for less than €100 - registered competitors will be advised on the simplest means of obtaining this insurance.
Antarctic 100k (Scheduled Race Date is 24 January 2016)
Full payment of EUR €11,400 to firmly secure place will be accepted on initial registration.* Alternatively, a EUR €3,800 deposit to reserve a place will be accepted. This deposit should be followed by an additional installment payment of EUR €3,800 payable by 30th June 2015. The remaining €3,800 necessary for full payment should be received by 30th September 2015. *€250 can be deducted if paying in full.
Antarctic Ice Marathon / Half Marathon (Scheduled Race Date is 19 November 2016)
Full payment of EUR €11,400 to firmly secure place will be accepted on initial registration.* Alternatively, a EUR €3,800 deposit to reserve a place will be accepted. This deposit should be followed by an additional installment payment of EUR €3,800 payable by 31st August 2015. The remaining €3,800 necessary for full payment should be received by 31st March 2016. *€250 can be deducted if paying in full.
The preferred method is by bank wire transfer: contact Richard Donovan at email@example.com for the relevant bank details. Bank transfer costs should be paid by the sender. You may also pay via euro cheque or draft, making it payable to "Polar Running Adventures" and mailing it to Richard Donovan at the postal address below.
Postal Address: Richard Donovan - Polar Running Adventures – 95 Rosan Glas – Rahoon Road - Galway - IRELAND
2016 Antarctic 100k
- Cancellations before July 2015 can be charged €3,800.
- Cancellations from 1 July 2015 - 30 September 2015 can be charged €7,600.
- Cancellations after 30 September 2015 can be charged the full entry fee of €11,400.
2016 Antarctic Ice Marathon / Half Marathon
- Cancellations before April 2015 can be charged €200.
- Cancellations from 1 April 2015 - 31 August 2015 can be charged €3,800.
- Cancellations from 1 September 2015 - 31 March 2016 can be charged €7,600.
- Cancellations after 31 March 2016 can be charged the full entry fee of €11,400.
Please note: In practice, competitors have never been charged a cancellation fee. In the event of withdrawal by a participant, every effort is made to find a replacement competitor rather than charge a fee. In the absence of finding a replacement competitor, a free place in a future edition of the event will be offered to those suffering serious injury or sickness or immediate family bereavement close to the event.
There are no passports or travel documents required for Antarctica. However, you must have a valid passport beyond your date of return and the appropriate visa documents, if relevant, for entry to Chile. The organisers will assist with supplying any supporting documentation necessary for visas. It is mandatory to have emergency medical evacuation insurance for Antarctica, which can be obtained for less than €100 - registered competitors will be advised on the simplest means of obtaining this insurance.
Travel / Medical Insurance
Each participant is responsible for their own insurance to cover trip cancellation and interruption. For example, weather-related delays and other delays can occur in such an extreme environment and the organisers cannot be held responsible for such disruption.
There are limits to how much baggage each participant can bring. The baggage allowance travelling from Punta Arenas to Antarctica is 25kg.
Use of Image
I understand that during the race or in related activities, I may be photographed, filmed, and/or videotaped. I agree to allow my name, photo, video or film likeness to be used for any legitimate promotional purpose by the event holders, producers, sponsors, organisers and assigns. (In cases where there are Army Special Forces involved, Polar Running Adventures will agree to protect identities as requested – it is most likely that all athletes will be wearing facemasks in the event).
I certify that I will have adequate insurance to cover unanticipated trip cancellation /interruption, and any injury or damage that may occur on the trip, or which I may suffer while participating, or else I agree to bear the costs of such injury or damage myself.
Voluntary Participation and Assumption of Risk
I acknowledge that I have voluntarily applied to participate in the 2016 Antarctic Ice Marathon & 100k events and that I have carefully read and understand the description, terms, conditions and recommendations of the expedition. I am participating in this trip with full knowledge of the hazards involved in such an endeavour. I also realise that the dates of the trip may change from those specified on this form.
I also understand that Richard Donovan / Polar Running Adventures works with a specialist polar logistics company called Antarctic Logistics & Expeditions / Adventure Network International in the organisation and promotion of the Antarctic Ice Marathon races and that I must complete their standard polar travel forms.
I understand that Antarctica is the most remote and one of the most inhospitable and undeveloped regions of the planet. Logistics problems are enormous, the weather ferocious and unpredictable. Delays of days or even weeks must be anticipated.
I understand that the risks of travelling and competing in the Antarctic include, without limitation, extreme weather conditions can change rapidly and without warning; that temperatures in November and December at Union Glacier can fall below -40 degrees Celsius, with wind chills even lower; that bad weather and aircraft malfunction could strand the expedition for many days; that prolonged exposure to the Antarctic environment can even cause loss of fingers, toes, and body parts due to frostbite, or loss of life due to hypothermia, dehydration and other means.
Furthermore I understand that participating in physical activities such as running in the Antarctic area may, in a worst-case scenario, place me at risk of death from the frigid conditions. I fully understand that I am in a remote region devoid of many medical supplies and facilities, as well as rapid evacuation capabilities.
In consideration of being permitted to participate in this trip, I fully assume responsibility upon myself for such bodily, mental, and financial injuries caused by, but not limited to various surface transportation, accidents, aircraft malfunctions, hazards of travelling in the Antarctic environment, forces of nature, civil unrest, terrorism, and other perils. I freely assume these and all other risks inherent in this Antarctic Expedition, in exchange for the thrill and adventure of travelling to Antarctica.
I hereby assume all risks, including those mentioned above, as a result of my participation.
Release from Liability
In consideration of the services of Richard Donovan and Polar Running Adventures, agents, owners, officers, volunteers, participants, employees, sponsors, medical personnel and all other persons, or entities acting in any capacity on their behalf: I hereby agree to release, indemnify, and discharge them, on behalf of myself, my children, my parents, my heirs, assigns, personal representatives and estate as follows:
I release Richard Donovan, Polar Running Adventures and all of its agents and representatives or other entities acting on their behalf from any and all liability, actions, causes of actions, suits, debts, and demands that I may have for bodily injury, death, or property damage, loss of income, delays and claims of every sort and nature whatsoever which may arise out of or in connection with my participation in the 2016 Antarctic Ice Marathon & 100k races.
Richard Donovan and Polar Running Adventures reserve the right to cancel the 2016 Antarctic Ice Marathon & 100k races if it does not reach a minimum level of participants to make it economically feasible to operate. Competitors in the 100k will be informed by 30 June 2015 while competitors in the Marathon / Half Marathon will be informed by 31 December 2015. The refund of all monies received will be the limit of our liability. We will not be liable for other costs incurred by you in preparing for the trip. In the event of a late cancellation of the race due to unforeseen circumstances, Polar Running Adventures agrees to provide the same trip at the next possible opportunity at no additional cost to the competitor.
Governing Law and Jurisdiction
The validity, construction and performance of this Agreement shall be governed in accordance with the laws of the Republic of Ireland. The parties hereby irrevocably submit to the exclusive jurisdiction of the courts of the Republic of Ireland as regards any claim, dispute, or matter arising out of, or in connection with this Agreement.
I have carefully read and understand the description, terms, conditions and recommendations of the 2016 Antarctic Ice Marathon & 100k and I am participating with a thorough knowledge of the hazards involved. I freely and voluntarily agree to the terms and conditions of the 2016 Antarctic Ice Marathon & 100k events by signing this contract.